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Housing Development Agency

Officer: Supply Chain Management (Head Office)

Gauteng

Location

Fixed-Term-Contract

3 Years

HDA OSCM 011

Reference

R394 200.00 - R492 750.00

Salary

Responsibilities

Order Management

  • Daily management of procurement to pay process for all provinces
  • Receive and assess requisitions with the purpose of determining the procurement strategy to be used
  • Issue and place request for quotations in the relevant media and HDA website
  • Evaluate supplier offers in line with the Preferential Procurement Policy framework Act and the HDA Supply Chain policies and procedures
  • Identify and analyse commodities with the objective of creating contracts
  • Expediting on outstanding orders
  • Compile monthly purchase order reports
  • Report on savings, cost reduction and avoidance
  • Keep all documents (Requisitions, quotations and orders) together for filing purposes
  • Provide support to HDA staff in the interpretation, implementation and procurement policy for purchases under R1 million

Request For Quotations Management

  • Place adverts in appropriate media for the required time period
  • Preparing, issuing of RFQ documents
  • Receive and register RFQ documents
  • In conjunction with user departments, evaluate supplier offers and recommend
  • Provide guidance to the end users in terms of the RFQ procedures
  • Confirm SLA’s are in place prior to formal appointment where applicable (i.e services)
  • Compile and prepare SCM report after evaluation of bids

Vendor Management

  • Coordinate the loading and updating of vendors into the Sage 300 system
  • Manage the rotation of vendors
  • Report on non-performance by vendors to SCM Manager

Contract Maintenance

  • Verify documents received against contract checklist
  • Follow-up on outstanding contracts and all relevant documentation
  • Report on contracts that are about to expire and action taken to the relevant manager
  • Update contract register
  • Safekeeping ad filing of contracts
  • Draft standard contracts for approval
  • Loading of approved contracts on ACCPAC

Bid Committees Administration

  • Compile Bid Adjudication Committee packs after evaluation
  • Taking of minutes at the Bid Specification Committee
  • Reviewing the terms of reference for approval.
  • Minutes taking at BSC if required

Administration and Filing

  • Update of the HDA website with all adverts, calls for proposals and proposal awards
  • Monitor movement of contracts
  • Document management and filing of contracts

 

Requirements

  • National Diploma in Procurement, Purchasing / Logistics and Supply Chain Management
  • 3 years SCM / Procurement experience
  • Competent in MS Outlook, Excel intermediate, PowerPoint intermediate and Word intermediate
  • Competent at ACCPAC
  • Good communication, analytical and administrative skills
  • Knowledge of PFMA, PPPFA and National Treasury Regulations, Broad Based Black Economic Empowerment (BBBEE)

When submitting your application for a position, please adhere to the following:

  1. CVs received after the closing date will NOT be considered.
  2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
  3. The CV must be in PDF format.
  4. Copies of all qualifications must be provided.
  5. Copies of identity document must be provided.
  6. Two contactable references must be provided.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service:

  • The HDA is an equal opportunity employer
  • Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females
  • South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment.

We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

Closing Date

07/05/2026

Application Email

Interested candidates are invited to submit their CV together with supporting documents, clearly indicating the position applied for, to:
HDARecruitSCM@thehda.co.za