Provincial Manager (North West)

To plan and manage the delivery of a provincial programme in line with the agreements and service delivery standards set out by the HDA.

Strategic Management

• Provide required and relevant information, insights and influence to the Regional strategic planning process.
• Participate in finalizing the strategic plan and vision.
• Define targets and strategies for teams to implement in support of the achievement of the Regional strategic objectives.
• Participate in the develop provincial operational plans to facilitate achievement of the overall HDA strategy.

Contract Management (management of MTOPs and other SLAs)

• Manage development of operational plans and capacity requirements to implement contracted work in terms of HDA strategy.
• Manage optimal utilisation and mobilisation of resources across other organs of state (province, municipalities and other public bodies).
• Work within the agreed protocol/agreements with the provinces or local authorities.
• Support and advise functionaries in respect of their operations and interface with the province/ municipalities and ensure coordination across the functionaries.

Stakeholder Engagement and Consultations

• Network with relevant role-players and make appropriate contact with public sector organisations.
• Identify and explore possible new work opportunities with partners in the province and existing clients.
• Align work opportunities to the HDA strategy as well as role and function of Provincial office.
• Gather relevant information (key decision-making processes, strategic choices and timing of priorities).
• Promote the HDA function, mandate and role through delivering presentations and representing the HDA as well as addressing queries on the HDA services offering.
• Consult with the relevant public sector bodies to identify areas of mandate alignment (to inform the structuring of operational programmes and plans).
• Establish processes to ensure full, end-to-end coordination between all involved parties.
• Troubleshoot and unblock issues affecting execution of HDA work and services.

Provincial Programme Management

• Manage overall support to ensure the effective functioning of the HDA services in the province.
• Establish clear, written and explicit work processes and procedures and set up systems and methodologies to monitor the execution and performance of work of all staff.
• Review work processes and recommend corrective actions/improvements enhancing the performance and effectiveness of the Programme.
• Manage control of quality and quantity of work performed, guide the team and carry the overall responsibility for the task fulfilment as per the operational plan.
• Manage that the operation support plan and programme for the work includes and addresses:
• Detailed Project Plans and necessary and satisfactory project procedures are established to direct all project work in order to maintain timely execution and quality of work.
• Results are compiled, documented and forwarded to in required format, quantity and quality, and ensure timely and correct presentation and explanation of results.
• Risks are proactively managed;
• Progress review and coordination meetings are held regularly with key project team members, and other project stakeholders.
• Progress is diligently monitored and that bottlenecks and related issues are proactively tracked.
• Costs are properly and orderly tracked, and maintained within approved project budgets.
• Project schedules are followed and deadlines are met.

Financial Management

• Develop the budget required for programmes within the province.
• Manage expenditure against budget.
• Manage procurement in line with the relevant policies and procedures.
• Address any anomalies in spend and budget.
• Report on financial performance of the programme.

People Management

• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development.
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HDA HR policies and procedures as required.
• Manage risks and address issues as they arise.

Compliance Management

• Manage implementation of work within established policies, systems, procedures, processes and practices.
• Provide advice and assistance to others in order to ensure their compliance with policy and governance procedures.
• Identify areas of non-compliance and implement corrective action.